The right steps to take with any project management is a matter that requires adequate planning. The lack of a plan will assuredly lock in failures as much as having the wrong project manager overseeing the process. Most businesses have an elusive line of thinking when it comes to project management with many finding it hard to map out the many steps needed to achieve set objects of managing any project.
In such instances, the thousands of dollars at stake and operational disruptions in the company or organization may seem secondary to the otherwise deemed ‘”tedious task” of plotting the process in advance. If it is foolish to jump into a car and speed off to place without a map, then why would one start a project without having a solid plan! Advice from Oliver Terry who is national Program Manager for Insightus Australia
The Key Components Of An Effective Project Management Plan
1. On-Time, On-Budget
The mantra of every project manager should be geared toward starting and finishing projects on-time and on-budget. Such a philosophy should be at the core of every action taken to ensure the success of a project because its failure may fail other reliant projects.
2. Know End Game
The manager should have a clear vision of what to aim for and expect should be in mind from the onset. It helps avoid issues such as allocation of similar resources, and capital creeps that affect cost overruns. In short, the plan should determine what the project’s conclusion looks like in advance.
3. Resource Management
The success of the project relies on a flawless organization and synchronization of systems and processes to efficiently complete the task. For this, the manager should identify and avail key resources required to finish the job. Allocation of the resources should be done accordingly to avoid over-allocation and duplicate allocation or the resources.
4. Have A “Plan B”
The plan should always have a “plan B” for every step of the process so that the avoidable hiccups or bumps that crop up along the way can be overcome using suitable alternative solutions. Playing out every possible scenario to help anticipate the hiccups in advance will help.
5. Be Realistic
The plan should focus on setting realistic and attainable goals as this will help to manage expectations. The project will need financing and other supportive elements that cannot see the work knocked down in a day. As such, the manager should set realistic goals and continually communicate these to those tasked with working on the project.
It is rare for any business to have an able yet idle body to manage a project exclusively. Much of the available personnel, including those overseeing the project will have other day-to-day duties of the business to run. As such, a robust project management plan will account for such inevitabilities and re-adjust the internal teams to lower possible interruptions of the daily operations or opt to outsource the management.
7. Deliver The Goods
At the turn of the day, the project manager knows what’s expected; the delivery of a completed project, which is a fairly clear-cut job obligation that much be met. Leaving the success of a project to chance dooms it to failure. A prudent project manager will appreciate that missed tasks and time challenges may arise but will attempt to minimize them to exceptions only.